Privacy policy
Privacy Management and Protection Statement
At White House Executives K.K. (White House Executives), we view it as an essential social responsibility to ensure the security and confidentiality of our customers' personal information. This commitment is critical for sustaining a business as a premier executive search firm. To fulfill this obligation, we have formulated the ensuing guidelines for the protection and management of personal information. Every member of White House Executives commits adherence to these policies, exerting utmost efforts to forestall the loss, falsification, tampering, or unauthorized disclosure of personal information. In improbable instances where such incidents could occur, swift and appropriate actions would be taken.
1. Procurement of Personal Information
At White House Executives, we collect personal information strictly via legally acceptable and fair means, including our website, personal interviews and other means. The personal information obtained encompasses, but is not limited to, essential contact details (such as names and contact information) for identifying individuals in the context of our employment and candidate introduction services. Additionally, career-related information, including desired job roles, industry preferences, skills, certifications, educational background, and work history, is gathered to facilitate the execution of our executive search services.
Providing this information is voluntary; however, we encourage to read our privacy policy and its contents before sharing your personal information. Opting not to provide necessary details may impact our ability to deliver executive search services or consider you for employment at White House Executives.
2. Usage of Personal Information
White House Executives will utilize personal information to deliver our executive search services and ensure the effective management of our staff. We shall not employ personal information for any other purposes.
3. Provision of Personal Information
At White House Executives, we ensure that personal information is not shared with any third party unless we have obtained prior approval from the respective candidate or, unless otherwise stated in the laws and regulations of Japan.
4. Safety of Personal Information
White House Executives is dedicated to maintaining the accuracy and security of the obtained personal information through regular updates. We implement enhanced information security measures to guard against any unauthorized access, ensuring the protection of information from loss, destruction, falsification and leakage.
5. Organizational Setup for Personal Information Security
White House Executives has implemented an internal organizational framework to guarantee the effective management of personal information. This structure includes the appointment of a Personal Information Protection Officer and other personnel responsible for the management of personal information. White House Executives is committed to training its employees to proficiently handle personal information in our daily business activities. This proactive approach aims to prevent unauthorized disclosure of personal information and other potential illicit activities, while improving the overall handling structure of personal information within the company.
6. Compliance with Japanese Government Laws, Guidelines and the Personal Information Protection Management System
White House Executives pledges to adhere to all laws, guidelines, and regulations related to the protection of personal information as specified by the Japanese government in connection with our business operations. White House Executives will establish a management system for the protection of personal information, aligning with laws and regulations governing personal information handling. We are committed to the comprehensive implementation and upkeep of this system across the entire organization. Furthermore, White House Executives will consistently evaluate, analyze, and engage in discussions to incorporate feedback and enhance the system on an ongoing basis.
Please reach out to us immediately below if you have any complaints regarding the handling of personal information or if you would like to consult, convey feedback, or ask questions regarding these policies.
Customer Service & Information Protection Representative
Email: hr@exec-whitehouse.com
TEL: +81 3-6823-7525